Video conferencing has become a must-have tool in today’s technologically-connected business world. It allows teams working remotely to connect and collaborate on projects while keeping business on track. As with in-person meetings, however, there are certain etiquette tips that should be followed to ensure video conferences run smoothly and efficiently. Below are a few important tips to keep in mind.
Before an important call with multiple parties, it’s always a smart idea to test your technology in advance. Ask a coworker to hop on a brief test call with you to ensure you have a handle on the way your mic and camera work, along with screen sharing or any other features you plan to use.
Just as you would in an in-person meeting, maintain eye contact with the person you’re speaking or listening to. Remember that you’ll need to look directly into the camera, wherever that’s located on your device.
It’s courteous to sit in a well-lit environment so your participants can see you well. You may need to adjust the lighting in advance by minimizing glares, closing the blinds behind you, or tilting your screen so others can see your face.
Most modern devices are equipped with high-quality microphones, so you won’t need to shout for others to hear you. Speak at your normal volume, but be sure to enunciate properly so that none of your words are muffled.
If someone is presenting or you’re not actively engaged in the conversation, put yourself on mute until you need to give input. This will reduce background noise and feedback so that everyone can hear the speaker clearly.
If you’re seeking a team to help streamline video conferencing in your office, turn to MyVoIP. Serving Bergen County, NJ, this telecommunications company offers VoIP systems as well as Internet and voice packages to keep your business running smoothly. Explore their plans online or call (833) 698-6471 to discuss your business’s needs with one of their team members.
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