Even with the advancement of modern technology, many businesses and government agencies still rely on fax machines to transmit documents. Hosted fax services bring this functionality into the 21st Century, combining the convenience of digital communications with the security of hard copy faxes. Below is an overview of hosting faxing and how it can benefit your business.
Hosted faxing digitizes the entire process, allowing employees to send and receive faxes from anywhere. If an employee needs to send a contract to a client, they can simply email the document to a dedicated account with the recipient’s phone number. The file will then be sent to the client’s fax machine.
Any documents sent to your company’s fax number are saved as PDFs and sent to a dedicated email account. You may have a single number for the entire company or give each member of your team their own account.
With a hosted fax service, employees can send and receive faxes, whether they’re at home or in a different state. Not only is this more convenient, but it also improves productivity by reducing wait times for contracts and other important paperwork.
Insurance companies, medical offices, and other businesses must adhere to strict regulations governing customer privacy. You may also want to keep details of your business and trade secrets secure. No matter what industry you’re in, hosted faxing providers have advanced, HIPAA-compliant security protocols that shield your sensitive information from cybercriminals and data thieves.
Installing a traditional dedicated fax line requires putting in new infrastructure and purchasing potentially expensive equipment. Because hosted faxing is completely virtual, this service requires no construction or upgrades to your existing phone lines. This also makes it easily scalable, so your business can add new users with a click of a mouse or a phone call.
For over a decade, businesses across the United States and Canada have relied on MyVoIP for cutting-edge telecommunication services. Whether you’re adopting VoIP phone systems or want to add hosted fax services, this Ramsey, NJ-based company has developed solutions to meet your needs. Visit their website for more on their wide range of cost-effective solutions or call (833) 698-6471 to find out how they can help your business thrive.
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